Why you need a office365 backup solutions

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Microsoft Office 365 has changed how companies utilize the cloud. According to a recent estimate from Gartner, 1 in 5 commercial employees now use Office 365, making it the most popular cloud service in terms of user numbers.

The incredible growth in Microsoft Office 365 adoption can be attributed to the fact that it is simply easier and more efficient to use than the on-premises solutions of older Microsoft Office solutions. Licensing is an easy-to-use subscription model that can be changed on the fly and products can be deployed across multiple platforms or simply used in the cloud. Customers can access their Office apps and sync and share documents anywhere, even if they're offline, and there's no need to have a VPN connection to a local file server.

However, there is a common misconception that office365 backup solutions. Microsoft does have native retention and basic recovery features. but even Microsoft urges caution and recommends more comprehensive backups. Their service level agreements make it clear that retention time is limited and recovery capabilities are not guaranteed.

The storage and backup of your data remain your responsibility.

There are ten reasons why you should use an Office 365 backup solution.

At the end of 2019, Microsoft 365 had more than Monthly active users totaling 200 million. worldwide. Thanks to the ease of use offered by Microsoft 365, many companies are quickly adopting the platform. Many people, however, are ignorant of this Microsoft does not provide a clearly defined backup solution for office 365. Although Microsoft offers a basic toolkit for Microsoft office 365 data backup retention, these tools are insufficient to cover the companies. In this article, we'll cover the main reasons why businesses need adequate office 365 backup solutions. We'll also show why and how Microsoft's built-in data retention features may be insufficient in some cases.

1. Microsoft is not responsible for the data

While Microsoft is logically responsible for the availability of cloud infrastructure services, you are responsible for protecting your data hosted by those services. This is a term that is widely used to describe the Office 365 concept of joint accountability, which reminds us that keeping services and data available is a collective effort.

2. Lack of recuperation at a particular time in time for Exchange Online

Microsoft 365 does not allow Exchange Online users to perform backups.

This means that if an employee accidentally gives an uncaring user access to their account, ransomware can infect their Microsoft 365 emailOnly a recent backup would restore the content to a safe state. Microsoft 365 makes it possible to recover individual emails that have been deleted from an inbox for some time or to restore an inbox accidentally deleted at the time of deletion.
However,  it does not offer recovery via point-in-time backup.

3. Manage multiple Microsoft 365 backups from one tool

In the past, administrators had to log in to each company separately to configure any type of retention service. Whether the company is merging new business units or you have outsourced management of Microsoft 365, you can now centrally manage multiple company backups through the use of backup software.

4. Built-in data management tools are only available in certain versions of Microsoft 365

The set of built-in Microsoft 365 tools we talked about are effective but only available in Enterprise E3+ versions of Microsoft 365And even then, some tools may only be present at specific times levels.

5. Point-in-time recovery for OneDrive for Business and SharePoint Online is limited

With OneDrive for Business and SharePoint Online, you can perform point-in-time recoveries, but only within the previous 30 daysIf restoring a specific point in time capability beyond 30 days is needed, using a third-party office 365 backup solution is a must. Many companies store sensitive data in OneDrive and SharePoint. Recovery at a precise time in the past capabilities limited to only 30 days is often an obstacle.

6. Maintain access to Microsoft office 365 data backup during an outage

Microsoft 365 offers impressive uptime and an excellent SLAHowever, almost all cloud services experience downtime that can last from seconds to days. Some businesses can get by without access to their Microsoft Office 365 data backup, but for many, continued access is essential. Thanks to backup solutions for Office 365 from third parties, they can benefit from business continuity and continuous access to their data in the case of an extended outage.

7. More recovery options to minimize downtime

Most Microsoft Office 365 data backup protection features do not recover this data outside of its original locationThis can be a problem if this user account no longer exists or if you want to send this data to another mailbox.

These extra alternatives are provided by an outsider backup provider, which gives your data recovery plan a little more flexibility by allowing you to restore data to other places.

8. Get Rid of Surprising Microsoft 365 Retention Fees

When the policy for Microsoft 365 retention has resulted in the retention of too much data, there may be additional storage chargesWhen the quota is exceeded and the company needs to take additional storage space, it accumulates an additional cost per monthDepending on the size of the "preservation library" and your Microsoft 365 retention settings, it's likely that using backup software will be more cost-effective than paying additional storage fees.

9. No additional user licenses to retain data

Built-in Microsoft Office 365 data backup retention features will only support active usersIf a worker quits the company, they will need to continue paying for their membership to Microsoft 365 to retain access to this data.
By using a third-party backup solutionuser data remains from the backup solution accessible and recoverable

10. Protection against Microsoft 365 infrastructure failure

Although we haven't seen any major data loss from the big cloud service providers, it can still happen. Using Microsoft's Office 365 backup solutions from a third-party provider data, the data is stored in an isolated cloud storage accountIt is therefore absolutely unlikely that they will be affected by other failures in the Cloud.


Your data is one of your most important assets. It is your responsibility to ensure that it is accessible and protected. Your Microsoft Office 365 subscription data is no different. We recommend three copies or more of data in two different locations are required by the formula 3 2 1. formats, with one copy stored offline or in the cloud is still one of the most effective strategies to safeguard your data.

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