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Why you need a office 365 backup solutions

Why you need a office 365 backup solutions

Microsoft Office 365 has transformed how businesses use the cloud. Gartner recently reported that 1 in 5 enterprise employees use an Office 365 cloud service and Office 365 is now the most used cloud service by user count.

The incredible growth in Microsoft Office 365 adoption can be attributed to the fact that it is simply easier and more efficient to use than the on-premises solutions of older Microsoft Office solutions. Licensing is an easy-to-use subscription model that can be changed on the fly and products can be deployed across multiple platforms or simply used in the cloud. Customers can access their Office apps and sync and share documents anywhere, even if they're offline, and there's no need to have a VPN connection to a local file server.


However, there is a common misconception that the Microsoft service also handles your email and data backups. Microsoft does have native retention and basic recovery features. but even Microsoft urges caution and recommends more comprehensive backups. Their service level agreements make it clear that retention time is limited and recovery capabilities are not guaranteed.
The storage and backup of your data remain your responsibility.

There are ten reasons why you should use an Office 365 backup solution.

At the end of 2019, Microsoft 365 had more than Monthly active users totaling 200 million. worldwide. Thanks to the ease of use offered by Microsoft 365, many companies are quickly adopting the platform. Many people, however, are ignorant of this Microsoft does not provide a clearly defined backup solutions for office 365 . Although Microsoft offers a basic toolkit for Microsoft 365 data retention, these tools are insufficient to cover the companies. In this article, we'll cover the main reasons why businesses need an adequate office 365 backup solutions. We'll also show why and how Microsoft's built-in data retention features may be insufficient in some cases.

1. Microsoft is not responsible for the data

While Microsoft is logically responsible for the availability of cloud infrastructure services, you are responsible for protecting your data  hosted by those services. This is a term that is widely used to describe the Office 365 concept of joint accountability , which reminds us that keeping services and data available is a collective effort.

2. Lack of recuperation at a specific point in time for Exchange Online

Microsoft 365 does not allow Exchange Online users to perform backups.
This means that if an employee accidentally gives an uncaring user access to their account, ransomware can infect their Microsoft 365 email Only a recent backup would restore the content to a safe state. Microsoft 365 makes it possible to recover individual emails that have been deleted from an inbox for a period of time, or to restore inbox accidentally deleted at the time of deletion.
However,  it does not offer recovery via point-in-time backup .


3. Manage multiple Microsoft 365 backups from one tool

In the past, administrators had to log in to each company separately to configure any type of retention services. Whether the company is merging new business units or you have outsourced management of Microsoft 365 , you can now centrally manage multiple company backups through the use of backup software.

4. Built-in data management tools only available in certain versions of Microsoft 365

The set of built-in Microsoft 365 tools we talked about are effective but only available in Enterprise E3+ versions of Microsoft 365 . And even then, some tools may only be present at specific times levels.

5. Point-in-time recovery for OneDrive for Business and SharePoint Online is limited

With OneDrive for Business and SharePoint Online, you can perform point-in- time recoveries , but only within the previous 30 days . If restores a specific point in time capability beyond 30 days is needed, using a third-party office 365 backup solutions is a must. Many companies store sensitive data in OneDrive and SharePoint. Recovery at a specific point in time capabilities limited to only 30 days are often an obstacle.

6. Maintain access to Microsoft 365 data during an outage

Microsoft 365 offers impressive uptime and an excellent SLA . However, almost all cloud services experience downtime that can last from seconds to days. Some businesses can get by without access to their Microsoft 365 data , but for many, continued access is essential. Thanks to a backup solutions for Office 365 from third parties, they can benefit from business continuity and continuous access to their data in the case of an extended outage .

7. More recovery options to minimize downtime

Most Microsoft 365 data protection features do not recover this data outside of its original location . This can be a problem if this user account no longer exists or if you want to send this data to another mailbox.

These extra alternatives are provided by an outsider backup provider, which gives your data recovery plan a little more flexibility by allowing you to restore data to other places.

8. Eliminate Unexpected Microsoft 365 Retention Policy Charges

When too much data has been retained per the Microsoft 365 retention policy , there may be additional storage charges . When the quota is exceeded and the company needs to take additional storage space, it accumulates an additional cost per month . Depending on the size of the "preservation library" and your Microsoft 365 retention settings , it's likely that using backup software will be more cost-effective than paying additional storage fees .

9. No additional user licenses to retain data

Built-in Microsoft 365 data retention features will only support active users . If a worker quits the company, they will need to continue paying for their membership to Microsoft 365 retain access to this data.
By using a third-party backup solution , user data remains from the backup solution accessible and recoverable

10. Protection against Microsoft 365 infrastructure failure

Although we haven't seen any major data loss from the big cloud service providers, it can still happen. Using Using Microsoft's Office 365 backup solutions from a third-party provider data, the data is stored in an isolated cloud storage account . It is therefore absolutely unlikely that they will be affected by other failures in the Cloud.

Conclusion

Your data is one of your most important assets. It is your responsibility to ensure that it is accessible and protected. Your Microsoft Office 365 subscription data is no different. We recommend At least three copies of data in two different locations are required by the 3 2 1 rule. formats, with one copy stored offline or in the cloud is still one of the most effective strategies to safeguard your data.


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